NUCLEUS ONE
Documents in. Decisions out.
Nucleus One reads, classifies, extracts and answers questions on financial documents, from invoice processing and bank reconciliation to contract review and supplier checks.
In production on UK and EU-hosted AWS.
The Challenge
What slows finance teams down.
From a growing manufacturer to a global group, the pressure is the same.
Manual data entry: rekeying invoices into finance systems drives up admin cost.
Weak audit trails: compliance cost and risk climb with every review.
Scattered documents: files across entities and systems stall approvals and reporting.
Errors and fraud: duplicate payments and invoice fraud carry direct financial cost.
High volumes: document backlogs tie up staff and delay decisions.
Buried contract risk: obligations go unpriced and unmanaged.
How It Works
From document to decision in four steps.
2. AI reads & extracts.
Each document is classified and its key data extracted in context.
3.Your team approves.
Your team reviews the exceptions; every approval is logged.
4. Decisions out.
Clean data exports, ready for reconciliation, reporting and review.
1. Documents in.
Everything arrives by web upload, cloud sync or direct from legacy systems.
The Platform
Six capabilities. One platform.
01 / Capture & Classify
Bring documents in. Sort them automatically.
Upload through the web, or sync folders from SharePoint or your own storage.
02 / Extract
Pull the data that matters.
Every figure your reports depend on, extracted with a confidence score.
03 / Stay in Control
The AI proposes. Your people decide.
Approve or amend any field, with every change logged for audit.
04 / Ask AI
Ask your documents anything.
Answers are grounded in your documents alone, with every source cited.
05 / Analyse Contracts
Complex contracts, read in minutes.
Key clauses pulled out and risky ones flagged, with plain summaries for finance, procurement and legal.
06 / Export & Integrate
Send clean data where it belongs.
Approved data flows straight into your ERP, accounting software or the formats your teams use.
Supported Documents
Ready for the documents your business runs on.
Invoice / Receipt: Transaction details, amounts, dates.
ID / Passport: Identity verification, KYC.
Contract/Agreement: Clause extraction, risk scoring, key terms.
Bank Statement: Account transactions and reconcilliation.
Purchase Order: Procurement, supplier, delivery terms.
Timesheet / Payroll: Work hours, pay, approvals.
Financial Statement: Financial performance and position.
Custom document types: Define your own fields for any layout.
The Impact
Lower administrative cost, faster processes.
Staff move from rekeying documents to higher-value work.
Fewer errors, less time and cost lost to rework.
Faster turnaround across finance, procurement and legal.
Audit-ready by default, with lower review overhead.
Foundation, Deployment & Security
Built to deploy on your terms.
A complete platform, adopted rather than built: we provision your tenant, adapt it to your document set and connect your systems. Live in weeks, not months.
AI Layer
Your choice of LLM, built by Data Nucleus, or matched to your data-sovereignty, performance and cost needs.
Deployment
Runs on UK-hosted AWS (eu-west-2) by default, or on your private cloud, on-site, or fully offline (air-gapped).
Integrations
We connect Nucleus One to the ERP, accounting and document systems you already run.
Security & Compliance
Follows UK GDPR and NCSC data-security principles, with single sign-on (SSO) as standard.